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Dext Introduces New and Enhanced Features.

Dext have recently some exciting new features; Mileage and Enhanced Expense Approvals, to help make business and employee expense management effortless. To accurately calculate reimbursable mileage amounts, simply enter the trip start and end dates using Dext's mobile or web app. This will automatically calculate the claim based on distance travelled, tax rates, single or multiple passengers and more.Dext have also extended their approvals capability to employee expenses, including mileage ...

Chancellor outlines package of reforms to HMRC

Chancellor Rachel Reeves yesterday outlined a package of reforms to improve the UK's tax system to help fix the foundations of the UK economy. The three strategic priorities for HMRC are closing the tax gap, modernising and reforming and improving customer service.As part of the package, HMRC will soon launch a consultation on electronic invoicing (e-invoicing) to promote its wider use across UK businesses and government departments.The introduction of e-invoicing can significantly reduce admini...

Just Ask Xero

At Xerocon London recently, Xero demonstrated the exciting new product Just Ask Xero (JAX).  Available in beta in August this year, JAX will help bookkeepers and their clients run their businesses more efficiently. You'll be able to Just Ask Xero to complete tasks such as generating an invoice or editing a quote right from the apps and devices you commonly use.This development will fundamentally change the way you  complete routine tasks on the go, as they can now be done outside of Xe...

Income Tax Self Assessment

The end of January heralds a rush to submit Income Tax Self Assessment forms as the last minute.com community realise the submission deadline is imminent.2024 was to have seen the introduction of Making Tax Digital for ITSA but this has been delayed until 2026. However getting ready for the change over is really not something that should be left to the last minute. Under MTD for Income Tax, sole traders and landlords will need to keep and maintain digital records and use MTD compatible software ...

The Gold Standard

We are delighted to have been awarded Xero Gold Partner Status. It took a lot of hard work to achieve this and we are very proud of the whole team whose efforts made this possible.Gold Partner Status reflects the depth of our experience using Xero and consequent ability to ensure our clients fully maximise the benefits of using Xero Cloud based accounting.  Gold Partner Status guarantees that every member of the team are fully certified and therefore up to date with all product updates...

Artificial Intelligence

Artificial Intelligence has been the tech topic of 2023 with much discussion on the potential impacts, opportunities and challenges that the technology poses for businesses, consumers and indeed the entire world.  AI itself is not new and chances are you already use AI in the tools you use every day from Google searches and facial recognition in photo's to predictive text and automated bank reconciliations.Since it's inception, Xero has aimed to provide small business  customers and th...

Xero Introduce Invoice Payments Online

A prerequisite for a successful business is being paid on time by your customers. Late payments can severely impact cash flow and chasing bad debts takes time that could be better spent elsewhere.You can now accept payments straight from a Xero online invoice by debit or credit card, by direct debit via GoCardless or Stripe, or through Google Pay or Apple Pay. Giving customers more payment choices increases the likelihood of being paid on time. It is free and easy to set up in Xero with no ongoi...

Cybercrime

As reliance on cloud based technology has grown, so inevitably has criminal activity. The economic impact of cybercrime is massive and can destroy a business. Whilst no business can be 100% safe you can take steps to increase your resilience.Failure to adequately protect your data can not only lead to breaches of GDPR regulations and possible subsequent financial penalties but also the costs of downtime, people time, device costs and lost opportunities.One of the commonest types of cybercrime is...

Changes to Xero Reporting

As anyone who uses Xero Reports is no doubt aware, the older versions of the reports are being retired and will no longer be available after 30 July 2023. The new versions have been  in use for some time but if you are still using the older versions you will need to switch before the cut off date. Make a list of the reports you use and prioritise switching the reports you use most often. Whilst the old reports are still available it can be useful to bring up both the old and new versio...

A Voice for Small Businesses in the Tax System

The annual 'Tell ABAB' survey is now available to complete.  The survey which is commissioned by an independent body, the Administrative Burdens Advisory Board, provides crucial insight on the big issues faced by small businesses in the tax system.The survey takes around 10 minutes to complete and will be open until 2 May 2023. Results will be published in the 'Tell ABAB' Report, on GOV.UK in summer 2023.Members of the ABAB come from a range of businesses and professions and their goal...

Payroll Year End

The payroll year ends on 5th April. If you are an employer running payroll you need to report to HMRC on the previous tax year and give your employees a P60. You must send your final Full Payment Submission (FPS) on or before your employees' last payday of the tax year. Remember to put 'Yes' in the 'Final Submission for year' field (if available) in your payroll software.If you run more than one payroll under the same PAYE scheme reference (for example for employees you pay weekly and monthly), ...

P9 Coding Notices to Employers for 2023 to 2024

HMRC are in the process of issuing P9 coding notices for the tax year starting 6 April 2023. Email notifications to employers began on 6 February and will continue until 5 March2023.  The notice advises when the new tax codes can be viewed within your PAYE Online Account. Make sure your email address is up to date. When signing into your online account to view your P9 notices the screen defaults to the current  tax year. To check for the next year's codes choose 2023 to 2024 in th...

'Tis the Season

Christmas is coming and if you are planning to give your employees some Christmas cheer there are a few things to remember to ensure they do not incur additional tax or National Insurance deductions.  Staff parties - not necessarily at Christmas time - must cost less than £150 per head and be open to all staff members. This amount includes any VAT chargeable, transport and accommodation costs. The parties may be held at multiple locations if required but all employees must be able to atten...

Unapproved Debt

For decades small businesses have been struggling to get hold of the money they are owed and the problem is not getting any better. Some 59% of small business owners experienced big business customers increasing their payment terms during the pandemic. Too much of a small firm's working capital is tied up in big firm's late payments. This often forces small firms to seek alternative and expensive sources of finance. Not only does this inhibit their  ability to grow at the pace they could an...

Making Tax Digital for Income Tax

With the majority of small businesses now registered for MTD for VAT, it is now time to start preparing for the introduction of MTD for Income Tax.In light of the Covid pandemic the planned start date has been pushed back from 2023 to April 2024. This may seem some way away but 4.2 million taxpayers will need to sign up ahead of the deadline so it makes sense to start planning now. Under MTD for ITSA rules, self-employed people and landlords earning above £10,000 will need to submit quarterly u...

Xero Bank Feeds

Xero have just announced exciting changes to the 90 day reauthentication rule for bank feeds.Bank feeds automatically import transactions from your bank or financial institution directly into your Xero organisation, eliminating the need to import transactions manually. Once the bank feed has been connected, statement lines appear in your bank account in Xero ready for you to reconcile each day. Xero bank feeds streamline reconciliation and offer better visibility of cash flow. However it can be ...

Platinum Jubilee

As the nation prepares for a 4 day celebration of the Platinum Jubilee of Queen Elizabeth II, we would like to add our congratulations on this momentous occasion.  The Queen has ruled for longer than any other Monarch in British history, becoming a much loved and respected figure across the globe. Her extraordinary reign has seen her travel more widely than any other monarch, undertaking many historic overseas visits. The world has seen many social changes since the Queen first ascended the...

Xero Hour

The clock is ticking for Making Tax Digital but for many small businesses owners the prospect of changing their existing accounting system to to an MTD compatible one is a daunting one. However Xero makes the whole process so straightforward. Simply login to Xero, enter your organisations details and opt to either add a trial organisation or to purchase a Xero subscription. If you currently use Sage, and have purchased a Xero subscription then Xero will convert your data for free using Move...

Making Tax Digital

Since April 2019, VAT registered businesses with a taxable turnover above the VAT threshold (currently £85,000) have needed to keep VAT records digitally and send returns using Making Tax Digital (MTD) compatible software.From April 2022, these requirements will apply to all VAT registered businesses including those below the VAT threshold.For some businesses this may necessitate changing their accounting software but if you are already using Xero then all you ned to do is sign up for MTD for V...

Closure of the Statutory Sick Pay Rebate Scheme

HMRC have announced that the Statutory Sick Pay Rebate Scheme will close on 17‌‌‌ ‌March‌‌‌ ‌2022. You have until 24‌‌‌ ‌March‌‌‌ ‌2022 to submit any new claims for absence periods up to 17‌‌‌ ‌March‌‌‌ ‌2022, or to amend claims you have already submitted.  You will no longer be able to claim back Statutory Sick Pay (SSP) for your employees’ coronavirus-related absences or self-isolation that occur after‌‌‌ ‌17‌‌‌ ‌March‌â...

Health and Social Care Levy

An increase in National Insurance contributions is set to come into effect from April this year. Under the plans, employers, employees and the self employed will all pay 1.25p more in the pound. From April 2023 the extra tax will be collected as a new Health & Social Care levy and the National Insurance contributions will revert to their existing levels.  The revenue from the levy will be "hypothecated in law to health and social care" meaning that the estimated £12bn a year raised by...

Strictly Inspirational

With Christmas just days away it can seem hard to find reasons to be merry and bright this year. With the headlines full of fears of another lockdown, rising interest rates and declining confidence in the government you could be forgiven for thinking there are just too many obstacles to overcome to succeed.However on Saturday night 11 million people watched the inspirational Rose Ayling-Ellis become the first deaf person to win Strictly Come Dancing. In an emotionally charged evening, Rose and h...

Shift to a Low Carbon Economy

As the world turns its attention to the 26th UN Climate Change Conference of the Parties (COP26) small businesses should consider what they can do in their business to take positive action to combat climate change.  At The Accounts Place we are passionate about helping the environment and strive to adhere to the motto  'Be Green and Keep it on the Screen'  We are also delighted that our partner, Xero is  committed to evolving every function of their business to consider short...

Xero Bank Reconciliations

Bank reconciliation has always been a core bookkeeping task. Comparing two sets of records to make sure the figures are correct was a time consuming but essential process of inputting bills and invoices into an accounting system then cross checking these against the bank statement. Xero totally rethought that process and essentially created a matching game, with Xero transactions (bills and invoices) on one side and statement lines on the other. Xero then did the match for you - something t...

Making Tax Digital Phase 2

Next month HMRC will begin writing to all VAT registered companies not yet registered for MTD to advise that with effect from April 2022 all VAT registered companies regardless of turnover must be compliant with MTD.  Public notice 700 /22:  https://www.gov.uk/government/... gives detailed information regarding the regulations; specifically which digital records need to be kept and return requirements for MTD. It also details the conditions and procedures to claim for exempti...